Producer Coordinator

About us:How did Web Summit become, in the words of Forbes, “the best tech conference on the planet”? Meaningful connections. Our tech events are unmissable because we make it easier for the right people to meet and connect. Everyone at Web Summit works towards this goal.And we’re just getting started. We’re always looking to build on the impact we have already made at Web Summit. In the coming years we’ll take Web Summit to new markets, promoting global connectivity, highlighting important issues and connecting global leaders – all while making a positive impact on the environment and communities we encounter.To build a better company, we have to better ourselves. We do that by finding the most ambitious people to work with us. About the team:The speakers team at Web Summit curate and produce multiple stages for our global conferences in Lisbon, Doha, Rio and Toronto. They attract thought leaders across multiple sectors from Sports and marketing, to fintech and growth startupsTo support our Speaker producers, we are now looking for a Producer Coordinator, to work closely with the team, working with them on research, administration and project work, to help them excel in delivering world class stage content. What you will achieve:You’ll help our producers make the best onstage content in the world for our global events.You will support Producers with administrative tasks, such as email outreach and project work. You will help producers research niche topics and identify top thought leaders in targeted sectors.You’ll assist with outreach and acquisition of top speaker talent around the world. You’ll help improve processes and workflows, streamlining how producers do their work. You assist in travel and logistic scheduling for our acquired speakers.You will liaise closely with speaker entourages and personal assistants.You will work with multiple teams with the company, such as Key attendee success, Partnerships, Startups and Investors. Skills we like to see: Ideally, 1+ years experience in an administration role. Excellent customer service skills and an eye for detailExcellent Google Suite skills (Sheets, Docs, formulas, etc)Exceptional planning, scheduling and communication skillsStrong administrative skills and an ability to meet deadlinesSelf-motivated multitasker with an ability to work on your own initiative to accomplish tasksAbility to adapt to changing needs and take up new tasks proactivelyEase and comfort in talking to any audience, including top speakers, C-level leaders and thought leaders.Knowledge of event industry in any capacity is preferentialBenefits and perks: - Hybrid-working model open to all employees. - Fully subsidised healthcare, dental, employee assistance programme (EAP) and more.- Pension contribution up to 6%(Irish based only)- A dedicated in-house L&D department, with access to workshops, online learning and resources to help you excel in your career development.- Company laptop, generous annual leave and flexible working arrangements.- Our very own Tramway Team, which drives community and morale-boosting events for employees to participate in.- Annual company get-togethers, charity days, and monthly wellbeing talks.- Wellness subsidy issued to all employees of €1000 per year