EHS Administrator

Job Description      Environmental, Health & Safety AdministratorReports to:                         Head of EHS    The Role:                            This role is responsible for dealing with administration, support, communication, and other Environmental, Health & Safety processes.Key Responsibilities:        Support to the EHS TeamAdministrationDiary Management for Head of EHS – review key meetings to allow forward planning and materials as required.Meeting Scheduling and coordination for the EHS Team as requested.Manage Travel Arrangements for Head of EHS.Driving Communications of EHS as required across all relevant areas.Reconciliation of invoices/POs - Point of contact for receiving queries from the EHS team on invoices and PO issues.Work with procurement to ensure effective suppliers are in place and rates are negotiated yearly for budgetary purposes.Management of Actions arising from Key EHS meetings (Working group, Steerco, SDFM Mtgs, Other, weekly EHS Meetings). Slide decks for meetings & collating material and advance planning (invites, actions, updates) – Steering, Working group, EHS Team, Weekly Huddle meetings. Project Work as required.Document uploading on Sharepoint. Management of central documents on P drive.Safety Inbox Monitoring– review all emails in safety inbox and forward any emails for action to relevant stakeholders. Booking Meeting Rooms for EHS Team Members; Internal Meetings; EHS Committee Meetings etc.Support the consolidation of data and analysis preparation at year end for ABF reporting.Carry out general administration tasks to support the wider EHS team as required.Support EHS Systems Manager with administration tasks on Primark Incident Notification System (PiNS).Skills / Knowledge/Experience Required:Proficient in MS Word, Excel, Outlook, Visio and PowerPoint skills.A genuine passion or interest in the retail industry a distinct advantageFast and accurate typing. Attention to detail and Accuracy are essential.Excellent written and spoken communication skills.Strong interpersonal skills, discreet and trustworthy.A flexible approach to work and be capable of handling multiple priorities in a fast- paced environment.Confident, pro-active organized and professional attitude.Ability to use own initiative. The ideal individual will:Be experienced in a secretarial/administration role - ideally in a fast paced organisation. Business related qualification - desirable but not essentialGood level of business acumen, sound common sense and a genuine interest in the retail industry Positive, can-do attitude  Function Retail Operations Job Type Employee - Permanent Country Republic of Ireland Job Profile Administrator Time Type Full-Time EHS Administrator |