Team Administrator

A Fantastic opportunity has arisen for a motivated and competent Team Administrator to join this prestigious property organisation in Dublin 2Duties & Responsibilities: Preparation and typing of documents, reports, minutes of meetings and general day to day correspondence to support a busy department.Audio typing & Copy Typing using MS Office 2010Actively assisting/managing correspondence, diaries and actions list for Directors.Answering/directing calls and assisting in ensuring all enquiries are actioned in a timely manner.General accounts including invoicing, using in-house e-business system.Use of in-house property system – Agency Manager.Filing, photocopying, compiling tender reports and other ad hoc duties as and when required.Taking part in a pooling system with other administrative support in the building if additional help is needed in other departments on an ad-hoc basis.Liaising with team members on a daily basis, at the start and end of each day reporting back each day.Assist with the ongoing internal review and audit of soft and hardcopy files for regulatory compliance purposes.Maintaining service levels as outlined by Directors and HR.Chasing company and team debtors on a daily/ weekly basis.Taking inbound/making outbound calls, dealing with email enquiries.Responsible for front of office duties including meet and greet/liaising with potential clients who call into the office.Confirm all appointments & meeting with team members to ensure meeting rooms are booked, tea and coffee arranged. What you will need to apply: Previous experience in a busy working environment.Excellent time management and organisational skills required.First-rate customer services skills with an outstanding ability to liaise with directors, clients.A positive attitude towards their work.Willingness to work as part of an interactive team.An ability to build and maintain good networks internally and externally.Demonstrate excellent communication both verbal and written skills and hold excellent interpersonal skills.Possess self-management skills and the motivation to efficiently plan and organise their own work time.Assess priorities within their own work area.Handles routine work with limited supervision. Hours Mon-Fri, 9:00-5:30. Salary €40,0000The role can be either a 4 or 5 day week and hybrid after 6 monthsTo apply for this role please email in your CV via the web link