Divisional Administrator

Divisional Administrator Facebook Twitter LinkedIn Email Copy Link Job Type Permanent Category Administration, Secretarial, Document Control Location Galway City, County Galway, Ireland Job Details Founded in 1859, we are an International Construction Company that strongly emphasises performance, quality, teamwork and a "hands-on” management approach to ensure client satisfaction. Family ownership for five generations has set the cultural tone for John Sisk & Son. We have been Building Excellence for over 150 years by building trust, certainty, and value for our clients.Divisional Administrator - GalwayWe require an experienced Divisional Administrator in either our Limerick or Galway office to provide a broad range of administrative support and coordination services to the respective Divisional Team. The Divisional Administrator will be the key point of contact for meeting coordination, team support and any ad hoc administrative tasks. They will be a professional administrator who works with integrity and discretion at all times.You will be:Managing all correspondence in a proactive manner.Data entry and working with SaviomPreparing meetings, prepare collateral and wrangle the working group members to achieve their tasks.Undertaking any ad hoc administrative tasks as requested.Maintaining a log of messages and actions for review on a periodic basis.Taking ownership for diary management and coordination with the business and external stakeholders.Arranging meeting rooms and room setups as required.Collating the monthly board packs and circulates in a timely fashion to allow meeting participants to review the content in advance.Coordinating the necessary approvals for expense claim forms, subsistence payments and other associated documentation or E-approvals in a timely and efficient manner.Managing event logistics for the division and works with others in relation to companywide events.Logging all credit card and personal receipts on the online expenses system and uploads the relevant information for payment. Submitting mileage claims in line with diary records.You will have:Excellent Interpersonal and Organisational skills.Experience working on data bases (Saviom experience would be beneficial) Can clearly demonstrate a flexible approach to work.A strong track record of proactive diary management. The ability to utilise the full suite of Microsoft Office tools (Word, Excel, PowerPoint, Adobe, etc.).The ability to exercise the utmost discretion in dealing with sensitive data. Experience prioritising a range of activities or projects on behalf of an organisational leader.Is familiar with social media platforms and how to use them effectively.Significant experience of working within the Construction Industry.ECDL, Pitman or equivalent qualification.A Business Administration or related qualification.Has a keen interest in the use of technology to improve efficiency.Remuneration & BenefitsCompetitive salaryPension26+ days annual leaveMuch more!At present we can only consider candidates that are currently residing in Ireland who meet the above-mentioned criteria.For alternative job opportunities in SISK see www.johnsiskandson.com/our-people/vacancies and apply directly with your most up to date CV.Our vision is to dedicate ourselves to Building Excellence, delivering constantly high-quality projects exceeding our client’s expectations. Our people are at the heart of our success. We have ambitious growth plans and are looking for talented individuals to help us reach our plans. We are a fast-paced, fun, and collaborative organisation, with sites and offices across Ireland, the UK and Europe.