RQ864 Risk, Health & Safety Coordinator (Grade VII)

Job Specification and Terms and Condition Job Title and Grade Risk, Health and Safety Coordinator (0.5) - Grade VII Closing Date Extended to Friday, 10/05/2024 Proposed Interview Date Week commencing May 20th Taking up Appointment The successful candidate will be required to take up duty as soon as possible Location of Post Peamount Healthcare Organisational Area CHO7 Reporting Relationship Post holder reports to: Quality and Continuous Improvement Manager  Liaises with:  All staff, Health, Safety and Risk Coordinator (0.5), Heads of Department and Executive Management Team. Purpose of the Post To lead, advise and manage the development and implementation of Risk, Health and Safety structures and processes across the organisation. The post holder will co-ordinate the risk, health and safety management activities and be accountable for the organisational achievement of conformance and performance with internal and external compliance requirements. Facilitate change by being proactive on risk management and provide education for all staff on risk identification, assessment and risk reduction and mitigation measures.   Innovative management and governance initiatives are an integral part of this post.    Principal Duties and Responsibilities Leadership & Management The Risk, Health and Safety Coordinator will oversee the risk processes in Peamount Healthcare along with the Health, Safety & Risk Co-Ordinator. In consultation with the Quality and Continuous Improvement Manager, the Risk, Health and Safety Coordinator shall ensure there are robust systems, structures and processes in place to mitigate and manage all incidents. Review changes in legislation and regulation as necessary and take appropriate action including development of processes and procedures. Advise/report on implementation of recommendations from investigations/reviews to the Management Team. Review all risks escalated to the corporate risk register with the Executive Management team. Provide quarterly reports to Executive Management team highlighting trends in relation to incidents/ accidents Ensure compliance with national policy and ensure effective systems are in place in risk identification and management Risk Management Ensure incidents are reported, managed and rated according to severity, reviewed as appropriate in accordance with HSE and Peamount Healthcare's Incident Management Policy & Procedure. Notify incidents and escalate to the Quality and Continuous Improvement Manager and Executive Management team in a timely manner to minimise the potential for recurrence. Submit reports to the Incident Review group as required through the escalation process. Review and make recommendations on all significant Risk and Patient/ Resident Safety concerns indicating whether they have been correctly identified and are being appropriately managed. Health and safety Understand the function of the Health and Safety Authority (HSA). Ensure staff incidents are managed as per the Safety, Health and Welfare at Work Act 2005. Report incidents to the HSA as per legislation Education & Training Responsible for delivering a training plan to raise awareness and ensure all staff are aware of the organisations expectations with regard to Risk, Resident/Patient Safety and Safety Incident Management. Data Input & Analysis The above Job Description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post while in office.   Eligibility Criteria   Qualifications and Experience Essential   O Possess 3 rd Level Degree in health related area or Nursing Qualification O Have training or experience in Risk Management O Have 1 years experience in Risk Management or equivalent and 5 years experience in clinical practice O Have clinical and/or administrative capacity to properly discharge the functions of the role.   Desired   O Qualification in Risk Management   Experience of patient safety management systems in a healthcare context.  Knowledge and experience of the Incident Management process.  Knowledge and experience of System Analysis Investigations.  Knowledge and experience of Health Care Audit and other assurance mechanisms for patient safety.   Experience of Health and Safety Legislation including;  Safety, Health & Welfare at Work Act, 2005  Safety, Health & Welfare (General Application) Regulations, 2007  Fire Services Act, 1981  Safety, Health & Welfare (Chemical Agents) Regulations, 2001 and 2015  Safety Health & Welfare (Biological Agents) Regulations, 2013 and 2020  Public Health (Tobacco) Regulations 2004. Skills, competencies and/or knowledge Professional Knowledge & Experience Demonstrate: Knowledge and experience of Patient/Resident Safety including learning from incidents or near misses working in a culture of safety, monitoring and assurance. Knowledge and experience of Risk Management in Health Care settings including risk assessment, risk registers, risk reporting and monitoring. Knowledge and experience of the Incident Management process. Knowledge and /or experience of System Analysis Investigations and Concise reviews and preliminary assessments. Knowledge and experience of Health Care Audit and other assurance mechanisms for quality and patient safety. Competency in general use of information technology, MS office functions, email, preparation and presentation of data and reports. Knowledge of legislative requirements relating to healthcare services and the workplace.   Planning and Organising Demonstrate: Organisational and time management skills to meet objectives within agreed timeframes and achieve quality results. The ability to improve efficiency within the working environment and the ability to evolve and adapt to a rapidly changing environment. The ability to work to tight deadlines and operate effectively with multiple competing priorities. A capacity to operate in a challenging operational environment while adhering to quality standards. Demonstrate evidence of effective planning and organising skills. Problem Solving, & Decision Making Demonstrate: Strategic awareness & innovative thinking. The ability to rapidly assimilate and analyse complex information. The ability to consider the impact of decisions before taking action. Experience in operational problem solving utilising an inclusive approach which fosters learning and self-reliance amongst teams. Leadership, and Team Management skills Demonstrate: The capacity to inspire teams to the confident delivery of excellent services and to effect change. Ability to foster a learning culture amongst staff and colleagues to drive continuous improvement in services to patients/residents. Strong team work skills including the ability to build and maintain relationships in a multidisciplinary team/multi stakeholder environment. A vision in relation to what changes are required to achieve immediate and long term organisational objectives. Communication and Interpersonal Skills Demonstrate: Effective communications and interpersonal skills including: the ability to present information in a clear and concise manner, the ability to engage collaboratively with all stakeholders and the ability to give constructive feedback. Excellent written and verbal communication skills. Commitment to Risk Management Demonstrate: An understanding of, and commitment to, the underpinning requirements and key processes in providing safe patient/resident care. An ability to monitor and evaluate service performance and levels of care.   Tenure - Permanent part time Remuneration - Grade VII salary scale €55,849 to 72,602 Working Week - Part time - 0.5 Annual Leave - 30 Days Pro Rata Probation - 6 months probation