Personal Assistant

The Position We currently have an opportunity for a Personal Assistant to provide high level support to senior Partners in our Consulting Department together with the wider team. This Department and the firm is a dynamic, growing team of professionals. The ideal candidate is systematic and methodical in their approach, requires excellent organisational skills and remains proactive in supporting the needs at firm and team level. The candidate should have excellent communication and interpersonal skills and understand the importance of confidentiality. The firm is open to hybrid/flexible working arrangements.Responsibilities General administration and secretarial support to the Consulting Partners and wider team covering a range of support services offered by a person in this position, including:Manage relationships in confidence on behalf of the Partners including clients, staff and external parties Plan and schedule meetings, conferences and events as requiredPartner diary managementScreening and dealing with phone callsOrganising and attending team meetings, circulating agendas and action items Organising travel arrangementsPreparation of reports, minutes, presentations, and letters to company standard Invoicing and working with the accounts team at month endLiaising with Facilities, Marketing and IT about various issuesSupporting staff around key deadlinesOther ad hoc duties as requiredParticular responsibilities involved in this role relate to the following tasks:Management of departmental subscriptions and renewalsPreparing tender documents, especially public body tenders on the eTenders platformAnti-money laundering procedures and client onboarding administrationAttending debtors’ meetings and organising quarterly finance exercisesPrincipal RequirementsA minimum of 2 years’ experience in a similar roleStrong interpersonal communication skillsAbility to multitask, use initiative and prioritise workloadConfident, with the ability to work within multiple management structuresPositive and trustworthy individualSolutions driven and interested in active problem solvingExcellent writing skills (draft letters, minutes, reports etc)Natural attention to detail and accuracyProduce results and keep track of multiple deadlinesResponsive and flexible approach to work, with a “can-do” attitude to requests and tasks