Radiology Clerical Officer IV Permanent

Job Title: Administration Assistant, Grade IVReference No: 07.028 (2024)Department / Directorate: Radiology, Radiology DirectorateReports to: Jennifer Carruth, Clerical Manager or DeputyTallaght University Hospital (TUH) is one of Ireland’s largest acute teaching and learning hospitals, with adult, psychiatric and age-related healthcare on one site. The Hospital has 450 inpatient adult beds, 74 onsite day beds for Dialysis, Oncology, Infusion, Haematology, Cardilogy, Bone & Joint and minor surgery services. The Hospital also has a Day Surgery Centre located near the Hospital which has four theatres and 25 bays for elective surgery. There are an additional 61 offsite beds under its governance. The Hospital is staffed by over 3,500 people with 64 different nationalities represented on the team. The Hospital is a provider of local, regional and national specialties. It is a designated trauma unit incorporating the National Pelvic and Acetabular Unit, a national Urology Centre and the second largest provider of renal dialysis services in the country. One of the two main academic teaching hospitals of Trinity College Dublin - TUH specialise in the training and professional development of staff in areas such as Medicine, Nursing, Health & Social Care Professionals, Emergency Medicine and Surgery, amongst many others. TUH is part of the Dublin Midlands Hospital Group which serves a population of over 1.2 million across seven counties. The Hospital is an exciting and dynamic place to work, in the midst of implementing a new hospital strategy, the team have already delivered on the opening of a new Renal Dialysis unit, Reeves Day Surgery Centre, a step down facility in the community, a new ICU and the development of a supraregional Endometriosis Service. It is an exciting time to join the TUH team and one of Ireland’s main teaching hospitals with so many plans to enhance patient care. The Hospital believes in investing in their team and offers excellent education and research opportunities.TUH Vision and ValuesThe vision of the Hospital is “People Caring for People to Live Better Lives” through excellent health outcomes supported by evidenced based practice, positive patient and staff experience in an empowering and caring environment. A culture of innovation and quality improvement in everything we do.Our TUH CARE values – for patients, their families, our community and staff are:Collaborate – together and with our academic and care partnersAchieve – our goals, positive outcomes and wellbeingRespect – for patients, each other and our environmentEquity – for patients and staffAt TUH we view our staff as our most valuable asset and every member of the Team is valued equally. We recognise that a skilled, satisfied and motivated workforce is a prerequisite to high quality care.purpose of the role:The Administration Assistant, Grade IV will be responsible for ensuring the smooth running of the administration support for the department they are assigned to. overview of role:Key Duties and ResponsibilitiesProvide general administrative support to the department / Clinical staffDeal with telephone queries relating to the department functionLiaise with staff in other departments, the public and outside agencies in a confidential, courteous and professional mannerLiaise with Consultants and their Multi-disciplinary Teams where appropriateEnsure correspondence with GP’s/other Hospital’s is dealt with in a timely mannerProvide clinic cover and support to team members as appropriateLocate charts outside of medical records where requiredMaintain efficient general office procedures as appropriate to the postType and file all general correspondence and documentation in relation to the work of the DepartmentProcess and facilitate in the collation and presentation of data in relation to research projects and work undertaken by the DepartmentProvide Medical secretarial support when requiredUse of computer packages relevant to the roleCarry out any other duties, which may be assigned from time to timeQualifications & Experience requiredMust have:Have obtained at least Grade D3 in five subjects in the Leaving Certificate Examination (higher, ordinary, applied or vocational programmes) or equivalentOrHave passed an examination at the appropriate level within the QQI qualifications framework which can be assessed as being of a comparable to Leaving Certificate standard or equivalent or higher i.e. Fetac Level 5OrHave satisfactory relevant experience which encompasses demonstrable equivalent skillsAndPractical experience of Radiology NIMIS system2 years relevant administration experiencePractical experience of use of IT systems / packages Fluent command and understanding of the English language to include spoken and written wordDesirable:Minimum of 1 year’s administration experience in Healthcare environmentexperience working in Radiology environment in a Healthcare environmentExperience of Microsoft office i.e. Word, Excel, Outlook, PowerPointReward & RecognitionRemuneration is in accordance with the Department of Health Consolidated Salary Scales, 1st June 2024 €33,756 - €52,776 incl LSI The appointment is permanent and pensionable.The annual leave entitlement is 27 working days per year. The leave year runs from 1st April to the 31st of March each year.Normal working hours are 35 worked over 5 days. Your contracted hours of work are liable to change between the hours of 8 am to 8 pm over 7 days to meet the requirements for extended day services in accordance with the terms of the Framework Agreement.