Travel & Expense Specialist

Role DescriptionWe are seeking a Travel & Expense Specialist within our Source to Pay (S2P) Team to help scale travel and events. This will be a fast paced and dynamic role that works closely with our stakeholders, legal, and finance teams to:Manage travel, expense, and procurement functions, driving automation, and implementing best-in-class processes.Analyze data to derive actionable insights and implement improvements.Grow your career and skill set by streamlining processes, enforcing policies, and fostering collaboration. The specialist plays a vital role in optimizing operations and driving efficiency within the organization.This is a remote role (within Ireland) on a 12 month contract.Role Responsibilities:Travel, Events, Expenses (80%):Triage & Resolve Ticketing System RequestsPrioritize and process tickets to meet defined SLAsMaintain accuracy in documentation and reportingUtilize automated tools to streamlineCollaborate cross-functionally to address complex issues with timely resolutionsProactively identify and implement improvements to the end user experienceEnforce Travel & Expense PolicyMonitor and enforce compliance with T&E policies, identifying and addressing instances of non-compliance through education, training, and corrective action as necessaryProvide training and support to employees on policies, procedures, and systems to ensure understanding and complianceSupport internal & external audits to ensure adherence to established policiesManage TMC related Travel RequestsProcess guest invitations, group travel, VIP traveler intake, delegationsExecute business travel-related documentation: payments, itineraries, visas, medical, legal forms, etc.Support Offsite & Event PlanningMonitor hotel room blocks and end-to-end event activity tasks: contracts, purchase orders, deposits, payments, attendee rosters, etc.Partner with the Travel Manager, offsite, and events teams to optimize processesReview & reconcile P-card PaymentsConduct reviews of P-card payment requests for accuracy and policy complianceReconcile expenses with supporting documentation to ensure proper financial trackingIdentify and address discrepancies in a timely mannerAudit TravelReview Concur and Uber transactions against T&E PolicyIdentify discrepancies and policy violations via auditsImplement controls to address and rectify discrepanciesOnboard/Exit EmployeesFacilitate a smooth onboarding experience related to T&E functionsManage T&E processes during employee exits to ensure policy compliance and timely resolutionMaintain Credit CardsManage credit card processes, including issuance and maintenanceEnsure timely updates and adherence to credit card policiesConduct reviews of credit card transactions to identify trends and areas for improvementProcurement (10%):Enforce Procurement PolicySupport compliance of the procurement policySupport internal audits to ensure adherence to established policiesManage SuppliersInitiate and execute supplierManage the supplier onboarding process into the Oracle Fusion ERP systemCollaborate to facilitate 3rd Party Risk Assessments and Security reviews via ServiceNowManage PurchasesManage Purchasing module activity: submission and approval of purchase requisitions, change orders, etc.Collaborate with the Accounts Payable to address invoicing, receiving, payments, and PO issues affecting S2P processesAdminister