Transition Manager

Job Title: Transition Manager   Location: Nationwide, Based on candidates’ suitability. Contract / Permanent : FTC 12 Months, With further extension Start date: October 2024   Role: The Client is seeking to procure services to assist with the transition to a new financial management shared services system. The main skills which are being sought include project and risk management, change management including gap analysis, process redesign, planning and implementation, governance, communications. Knowledge and experience in critical ERP system implementations and process improvements, specifically Oracle, is required.   Experience Level Required:   ·          It is a mandatory requirement that the Candidate proposed for this role has not less than 7 years relevant experience. Any other experience levels less than this will not be accepted. ·          It is a mandatory requirement, that the Candidate proposed hold the following qualifications or equivalents: Candidate must have, as a minimum, qualifications in a relevant field which is equivalent to European EQF level 7 in their specialised field. ·          Candidate must have a full driving licence, appropriate insurance and access to transport.   Key Deliverable: The following non-exhaustive list of Key Deliverables are applicable to this Role.   ·          The Transition Manager will act on behalf of the client and its aegis bodies and be responsible for the overall management of the transition process for the Client. He / She must have in depth experience of leading organizational change in a complex and multi stakeholder environment. ·          The Transition Manager will be the main point of contact between the Department and its related Client bodies and / or its third-party support partner(s). ·          The Transition Manager will be required to liaise with the Client’s central Financial Management Unit and other related Client Financial Controllers and with the Client bodies and / or its third-party support partner(s) to ensure that the implementation of the Financial Management Shared Service is achieved in a timely and efficient manner whilst minimizing risk to the Department and its related bodies. ·          The Transition Manager will also be responsible for communication with, and the management of all key stakeholders throughout the transition and implementation process. ·          The Transition Manager will manage and co-ordinate the day-to-day work of other resources drawn down under the contract. ·          An important feature of the Transition Managers role will be to manage and control the process redesign and change management process for the Client, Client bodies and /or any other Client Agencies or Bodies if required. This management and control may be achieved either directly or through the drawdown of other resources under the contract if and when required..   Other requirements include:   ·          Orchestrates and oversees collection of technical data, application inventory data, resource data discovery and collection via an Environmental Analysis as needed to support the agreed transformation efforts. ·          Coordinates and performs “best of breed” technical tool/process evaluations/recommendations to minimise risk during the transition. ·          Establishes project management control processes (to include governance processes, risk management and setting out agreed success factors with timelines) and organises the transformation team to ensure the agreed transformation activities are completed. ·          Develops and assures detailed transformation plans are ready for execution by the transformation teams and develops a communication strategy in conjunction with the Client. ·          Coordinates the transformation activities and schedules the work of the transition teams in the Client to ensure seamless transition. ·          Transforms the necessary processes, tools, and environment from the “interim as-is” state to the agreed “to-be” state without unnecessary impact on the day-to-day business of each Client organisation. ·          Coordinates and performs “best of breed” technical tool/process evaluations /recommendations to minimise risk during the transition. ·          Works with the relevant IT technical and operational resources and stakeholders to review the transition plan, including risks, taking account of the interdependencies for the proposed systems across all stakeholders. ·          Works with the relevant IT technical and operational resources and stakeholders to apply expertise and knowledge of business architecture to identify inter-dependencies, gaps, potential threats, and opportunities between Client organisations sharing the data. ·          Oversee work of the subject matter expert focused on the transition to the new Oracle ERP system in line with NSSO guidelines managing the move from the “as is” to the “to be” stage of the project and beyond, including oversight of the data migration plan to deployment and integration planning, security and user functionality including testing and rollout to production. ·          Assist with the implementation of the transition plan identifying gaps and processing improvements to be incorporated. ·          Provide weekly progress reports on work assigned. ·          Oversee the transfer of skills and knowledge to relevant staff in the Client. ·          Manage the development of process and service improvement opportunities, associated initiatives and solutions using principles of process excellence and related tools. ·          Assisting business areas to analyse problems and define the problem to the subject matter expert and discuss the resolution of the issue with those who provide a solution to ensure the business needs of the Client are being met. ·          Act as a bridge between Client bodies and / or its third-party support partner(s), IT and business teams to proactively discuss any concerns, issues, solutions or to get any clarifications when a new solution is being developed. ·          Oversee the system testing and defect/issue resolution (as required). ·          Working with the existing team to improve the Business analysis capabilities of the Client. ·          Co-ordinate and validate business requirements for all processes, working with relevant stakeholders to ensure processes comply with statutory obligations and operational guidelines. Requirements Key Experience/Competencies/Skillsets :   The following Experience/Competencies/Skillsets are applicable to this Role.   Transition Manager:   1.         Minimum of 7 years’ experience in Project Management, Business Transformation, Business Analysis, Gap Analysis Methodologies, Systems Analysis, Change Organisation methodologies and Business implementation.. 2.         Experience with modelling business processes as well as planning and deploying both business and IT initiatives 3.         Experience with working at a senior level within Enterprise, ICT and Business Architecture teams 4.         Strong practical knowledge and understanding of Oracle. This should include familiarity with Oracle database administration, implementation, training, and report writing and Public Sector Financial Management and Information Systems. 5.         ERP technical and operational deployments including process improvements roles.     The following are applicable to the role:   ·          Assist in the Transformation of the necessary processes, tools, and environment from the “interim as-is” state to the agreed “to be” state without unnecessary impact on the day-to-day business. ·          Project management including governance, risk and change management. ·          Liaise and input into NSSO design and planning across all stakeholders. ·          Manage the development of process and service improvement opportunities, associated initiatives and solutions using principles of process excellence and related tools. ·          Assisting business areas to analyse problems and define the problem to those who provide a solution. ·          Act as a bridge between IT and business teams to proactively discuss any concerns, issues, solutions or to get any clarifications when a new solution is being developed