2024 - Team Assistant (Mandarin Speaking) - Contractor

Location: Dublin, Ireland. About the Ireland Research Center Ireland Research Center mission is to position Huawei as a recognized technology leader and a global provider of information and communications technology (ICT) solutions. To achieve this we are building an industry-recognized multi-discipline Research Centre of experts with focus on medium-term to long-term issues. The IRC will work closely with an open innovative ecosystem with Huawei customers to address real-world issues. The IRC will also engage with key European universities to build a basic research capability to support Huawei technical projects. About The Role The mission of the Smart Network Innovation (SNI) lab is to be recognized leaders of world-class intelligent and autonomous operation for Autonomous Driving Networks in the telecommunication network area. As team assistant of SNI lab, you will be responsible for managing the day-to-day team operation and coordinating team meetings internally and with HQ. Provide administration support to employees regarding general enquiries, manage employee expense filing, invoicing and accounts payable administration, a statistic the lab expense, promote lab’s contributions, collaborate with other team assistants in Ireland and China, organize team building and company social activities. You will also have the opportunity to organize the academic and industry event, invite VIP attendees and promote the event. Fluent English and Mandarin are mandatory for this role. A distinct advantage is the ability to write well-structured PPT, Word documents, and Excel. Attention to detail, excellent time management skills, and ability to communicate effectively with technical and none technical experts is expected from the role. Key Responsibilities Assist your manager and senior staff with routine administrative tasks such as receiving internal and external visitors, booking conference calls, meeting rooms, flights, hotels and taxis, and typing, printing, scanning and archiving documents. Conducts team meetings/teleconferences, provides agendas meeting minutes with follow-up actions identified. Facilitate new employee on-boarding, ex-pat acclimatization and consultants checking in and checking out, making sure they have a laptop and access card when they join and hand them back when they exit. Communications on behalf of the leader when agreed. Screening and prioritizing communications, both external and internal. Scheduling and arranging meetings and appointments, output minutes. Preparing agendas, reports, presentations, and other essential materials. Calendar and Expense management, Travel planning. Requirements Skills Needed: Excellent written and verbal skills in English and Mandarin. Professional curiosity of the business. Previous team assistant experience preferable. Ability to create well-structured PowerPoint, Word, and Excel documents. Strong planning & organizational skills with the excellent speaking, presentation, and writing skills. Proactive and willing to remove blockers and solve problems. Self-organized, strong attention to detail, multitasking in a fast-paced environment. Enthusiastic, highly motivated and an outstanding team player. Preferred Experience: Event organization and promotion ability. Flexibility with working schedule during times of urgency. Benefits Location: Dublin, Ireland This is a full-time position at our Ireland Research Center based at Townsend Street in Dublin 2, Ireland. ONLY CANDIDATES WHO MAY LIVE AND WORK IN IRELAND WITHOUT RESTRICTION CAN BE CONSIDERED FOR THIS POSITION. DUE TO THE HIGH VOLUME OF REPLIES, ONLY CANDIDATES WHO ARE SHORTLISTED FOR INTERVIEWS WILL BE CONTACTED. Recruitment Privacy Notice: http://career.huawei.com/reccampportal/portal/hrd/weu_rec_all.html