Clerical Officer Grade IV

Job Title: Temporary Clerical Officer Grade IV Location: Drogheda, Co. Louth Duration: Temporary 3 months initial contract Full Time: 35 hrs per week Pay rate: €18.30- €28.61 per hour depending on previous relevant Public sector experience Job Description: Responsibilities: - Perform a variety of administrative and clerical tasks to support the efficient operation of the office. - Utilize MS Office suite (Word, Excel, PowerPoint, SharePoint, Teams and Outlook) for document preparation, data analysis, and presentations. - Manage and maintain accurate data records, ensuring data integrity and compliance with organizational standards. - Take detailed and accurate minutes during meetings, distribute minutes to relevant parties, and follow up on action items. - Ensure all tasks and projects are completed within set deadlines. - Maintain a high level of confidentiality and ensure compliance with GDPR regulations in handling personal and sensitive information. - Manage diaries, schedule appointments, and coordinate meetings for senior staff. - Handle incoming and outgoing correspondence, including emails and phone calls, in a professional and timely manner. - Assist with the preparation of reports, presentations, and other documentation as required. - Provide general administrative support to the team and other departments as needed. Requirements: - Proven experience as a Clerical Officer or in a similar administrative role. - Proficiency in MS Office suite (Word, Excel, SharePoint, Teams, PowerPoint, Outlook). - Strong data management skills with attention to detail and accuracy. - Excellent minute-taking skills with the ability to capture and transcribe discussions accurately. - Ability to prioritize tasks and work under tight deadlines. - Knowledge of GDPR regulations and experience in handling sensitive information. - Exceptional organizational and diary management skills. - Strong communication skills, both written and verbal. - Ability to work independently and as part of a team. - High level of professionalism and discretion. - Must be flexible with hours. - Must be able to type fast Qualifications: - A relevant qualification in administration, business, or a related field is preferred. - Previous experience in a similar role, ideally within a public sector or corporate environment. Application Process: Interested candidates should submit their CV and a cover letter outlining their suitability for the role Skills: Clerical Officer Grade