Junior Legal Secretary

Join Keelings! You will be part of a passionate team of people, you will grow and develop in our business and truly feel a sense of belonging. At Keelings, we don't just grow quality fresh produce; we also nurture people and their professional development. The Keeling family always employed the best people for the job, the key to their success was the quality of the people they employed to work for them. That is still the key to our success today. Our Strategic Priorities Better Food  - We make our products better and inspire more people to enjoy produce. People  - We support our people to learn, be at their best, contribute and deliver on their commitments, using One Keelings' standards. Better Ways -  Every year we improve our competitiveness, efficiency and delivery through insight, technology and One Keelings. Better World  - We improve our environmental and social impact to make a positive difference in our world. Partnerships  - Working with Keelings creates value and long-term relationships with our customers & suppliers. Growth  - We invest in and deliver insight led, focused, profitable growth into the future. Keelings Values People Matter - We support and treat each other in a clear, fair and respectful way. We all learn, develop and encourage everyone to contribute Teamwork - We inspire and help each other to deliver our ambitions together as One Keelings Integrity - We do the right thing and deliver on our commitments Passion for Achievement - We motivate ourselves and each other to achieve our ambitions with energy, knowledge and courage. We are always striving to be better. We are hiring a Junior Legal Secetary to join our Legal Team at Keelings. Why join Keelings The successful candidate will be responsible for assisting in the Legal Office with daily and weekly functions covering a wide variety of work.  Support the In-house Legal Counsel and the Legal Secretary in the effective and efficient operation of the Group's legal operations     Key Accountabilities & Responsibilities:    Diary Management o   Maintaining Legal Counsel's diary. o   Meeting requests - prioritising. o   Co-ordinating meetings and following up on next steps. To actively promote and adhere to health and safety protocols and be responsible for your own safety and that of your colleagues. Contributing to a safe work environment to minimise hazards and incidents in the workplace.      Dealing with Senior Level Management.    Maintaining Trackers, Registers and Legal Databases. o   Commercial Agreements. o   Updating Precedents/Templates.      Online Research on sites such as Land Registry /Vision Net / CRO / Irish Patents Office etc.    Providing full secretarial support to the In-House Legal Counsel.    Accurately compiling complex legal documents.    Liaising with external experts - Barristers, Mediators, Local Authority Planners, Solicitors.    Designing, setting up and maintaining Excel Spread Sheets and Power Point Presentations.      General Office Admin o   Stationery / Equipment Orders - pricing and cost research. o   Filing and archiving. o   SAP Concur- raising PO's. o   Timesheets. o   Assisting with training slides and legal updates. o   Company Secretarial and GDPR Software administration.       Key Skills & Knowledge   Essential : Flexibility if required to work outside of normal hours at certain times to suit requirements of the business and cover holidays when required At least 2 years' experience in a busy office environment is required Strong attention to detail Ability to work on own initiative Have a high level of personal integrity Good communication and interpersonal skills are required Be flexible and have a good approach to finding solutions Good Team player Optimistic outlook Maintain confidentiality of work Must have own transport    Desirable: Ability to manage time and perform to strict deadlines Ability to perform to a high standard in a demanding environment Teamwork abilities are a must IT Skills required (Word and Excel Skills essential)       Education & Qualifications: At least 2 years' experience working in a legal office Experience working as a personal assistant Typing, Word, Excel and PowerPoint Previous office experience desirable   Recruitment Process 1. CV Submission & email acknowledgment of receipt 2. Phone Screening 3. 1st Interview 4. 2nd Interview 5. Outcome & Feedback Inclusion & Diversity Statement In Keelings we value all perspectives and knowledge that our colleagues bring to our business. We are committed to forming a diverse and inclusive team where all can share their unique experiences and perspectives. We welcome applications from all cultures and backgrounds and are dedicated to forming an environment of inclusiveness and diversity where all can thoroughly feel a sense of belonging.  Reasonable Accommodation Statement If you require reasonable accommodation in submitting your application, interviewing, completing any pre-employment testing, or otherwise participating in the recruitment process, please contact recruitment_keelings@keelings.com Keelings Careers - https://www.keelings.com/careers-keelings/ Keelings Strategy & Values - https://www.keelings.com/our-people/