Executive Personal Assistant

OCC is currently seeking an Executive Personal Assistant to join our dynamic team. This role offers a unique opportunity to apply your skills and experience within a company that values its people as key contributors to our success. As part of our team, you'll be integral in helping us achieve our goals while enjoying a collaborative work environment that is passionate about innovation and excellence in construction. At OCC Construction, we are at the forefront of modern construction practices, utilising the latest technologies, sustainable materials, and innovative building methods. We are committed to creating an inspiring workplace that fosters professional growth and delivers outstanding results for our clients. What We Offer: • Competitive Salary • Talent Development Programs • Inclusive and Supportive Work Environment • Funded Continuous Professional Development (CPD) Opportunities • Commitment to Corporate Social Responsibility and Community Engagement Position Overview: The Executive Personal Assistant (P.A.) will provide comprehensive administrative support to senior executives, ensuring smooth management of schedules, communications, and daily activities. In addition, this role will focus on staff retention, employee engagement, training coordination, and enhancing workplace culture. Key Responsibilities: 1. Executive Support: o Diary Management: Efficiently manage executive schedules, including meetings, appointments, and travel arrangements. o Communication: Serve as the primary point of contact for internal and external communications, responding to inquiries and requests promptly. o Document Preparation: Prepare and edit correspondence, reports, presentations, and other essential documents. o Meeting Coordination: Organise meetings, including agenda preparation, minute-taking, and follow-up on action items. o Travel Arrangements: Plan and coordinate domestic and international travel, including itineraries, accommodations, and transportation. 2. Staff Retention and Engagement: o Retention Strategies: Collaborate with HR to develop and implement strategies that enhance staff retention, including feedback mechanisms, recognition programs, and career development opportunities. o Employee Feedback: Regularly collect and analyse employee feedback to identify opportunities for improving staff satisfaction and retention. o Onboarding Support: Assist with onboarding new employees, ensuring a welcoming and supportive experience. 3. Social Gatherings and Events: o Event Planning: Plan and execute company-wide social events, including team-building activities, holiday parties, and appreciation events. o Budget Management: Manage event budgets, ensuring cost-effective and high-quality events. o Event Communication: Promote events to ensure high participation and engagement among staff. 4. Training and Development: o Training Coordination: Coordinate training programs, working with department heads to identify needs and schedule sessions. o Resource Management: Liaise with external trainers and consultants to provide relevant and beneficial training opportunities. o Continuous Learning: Encourage a culture of continuous learning, promoting available training resources to staff. 5. Workplace Culture: o Culture Initiatives: Support initiatives that foster a positive, inclusive workplace culture. o Employee Recognition: Manage employee recognition programs, celebrating achievements and milestones to boost morale. o Wellbeing Programs: Organise and promote employee wellbeing initiatives, including wellness workshops and mental health awareness activities. 6. Administrative Duties: o Office Management: Oversee general office management tasks as needed, including supply ordering and facility maintenance. o Confidentiality: Handle sensitive information with the highest level of confidentiality and professionalism. o Reporting: Prepare regular reports on staff retention, engagement activities, and training outcomes. 7. Miscellaneous: o Special Projects: Assist executives with special projects, ensuring timely completion and alignment with company objectives. o Continuous Improvement: Seek opportunities to enhance efficiency and effectiveness in all areas of responsibility. Qualifications, Skills & Experience: • Minimum of 2 years of experience in a similar role. • Excellent IT skills, including proficiency with standard software packages and the ability to quickly learn company-specific software. • Strong initiative, organisational, and time management skills. • Exceptional written and verbal communication abilities.